C. H. Booth Library Minutes
Regular Board of Trustees Meeting
September 6, 2011
Present: Dan Cruson, Tom D’Agostino, John Godin , Colleen Honan, Bill Lavery, Bill McCarthy, Mark Principi, Nancy Reidy, Jennifer Reilly, Martha Robilotti, Michelle Rosenthal, Peter Stern, John Trentacosta, and Janet Woycik and Brenda McCarthy
Absent: Carolyn Faxon, Mary Kelley Martin Margulies Moira Rodgers, Paul Sirois
Meeting called to order at 7:01 pm
Consideration of Minutes: The minutes of the July meeting were
unanimously accepted with a correction to the Historical Committee report. Bill Lavery moved to accept, John Trentacosta seconded.
Public Participation: Marily McHoze, a library patron spoke in support of allowing those with disabilities to have fines waived in times of hardship.
Bill Lavery moved that librarians may use their discretion to waive fines in cases of hardship. Dan Cruson seconded the motion and approval was unanimous. Further discussion pointed out that Librarian discretion may include suspending borrowing rights from those who do not return materials at all or otherwise abuse their borrowing privileges.
President’s Announcements: Martha Robilotti, Board President, introduced the new trustee, Mark Principi.
Mrs. Robilotti read a letter regarding the Friends' of the Library donations for the fiscal year 2011-2012, subject to the Board’s fiduciary oversight.
The Director presented the budget for use of the Friends’ funds.
Bill Lavery moved to approve the budget submitted by the Library Director for “Funds provided by the Friends of the Library”. John Trentacosta seconded the motion. Unanimously approved.
Bill Lavery moved that the Executive Committee be granted the power to approve the budget when divided into three installments to match the timing of the Friends’ donation as requested by the Friends. John Trentacosta seconded the motion, and approval was unanimous.
Treasurer’s Report: Bill McCarthy, treasurer, presented financial statements from the months of July and August as well as the revenues and expenses from the last fiscal year and explained variances. The “Funds Provided by the Friends of the Library Statement of Revenue and Disbursements” for the fiscal year ending 6-30-11 was also discussed. Mr. McCarthy also reviewed the payroll changes and investments.
Report of the Library Director: Janet Woycik’s report was distributed by email. Mrs. Woycik pointed out some highlights, including master gardeners working on the landscaping at the Library, a recent Eagle Scout project that repainted railings and benches to improve the appearance of the library, and a disabled individual who has been working part time at the library in conjunction with a social service agency.
Committee Reports:
Policies and Personnel: No report
Fund Raising: John Godin reported that the Library has received a $2300 grant from GE to provide computer classes to seniors and the underemployed.
Mr. Godin is revamping the annual appeal letter.
Turkey Trot changes and details are finalized, and the information was shared with the board. 75 to 80 volunteers will be required, but we expect a greater turnout for this year’s race.
Building, Grounds, and Interior: Tom D’Agostino completed the CIP and presented it to the town, as approved by the Executive Committee.
Mr. D’Agostino has received bids for the necessary exterior painting on the library.
Bill Lavery moved that we delegate to the executive committee the power to approve the bid for exterior painting once all bids are in. John Trentacosta seconded, approved unanimously.
Bill Lavery moved that the Library close for the rescheduled Labor Day Parade on October 9th. Nancy Reidy seconded the motion with unanimous approval.
Tom D’Agostino moved that painting should take place Columbus Day weekend when the Library would be closed. John Trentacosta seconded, and approval was unanimous.
Long Range Planning: No report
Friends of the Library Liaison: Peter Stern reported on upcoming book collection events and the success of the book sale.
Art Liaison: Michelle Rosenthal reported that the fall is booked for art shows.
Historical Liaison: No report
Nominating Committee: The Nominating Committee planned to meet after tonight’s meeting.
Old Business: None
New Business : None
Move to adjourn by Bill Lavery, seconded by Tom D’Agostino
Meeting adjourned at 8:35 pm.
Respectfully submitted,
Jennifer Reilly,
Secretary, CH Booth Library Board of Trustees
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